Supply chain management software

Truck dispatch and consignment operations management

The truck management system is a comprehensive, scalable and relevant solution from SA-FMS freight logistics software. The highly integrated modules allows senior managers to effectively delegate and control all aspects of the operations involving despatch and maintenance of trucks.

  • Track the vehicle location through GPS
  • Truck maintenance 
  • Truck performance monitoring
  • Truck capacity utilisation 
  • Truck driver management
  • Truck despatch plan for operations
  • Maintaining a realistic truck despatch schedule
  • Truck reporting system
  • Managing hired trucks
  • Managing financial daybook
  • Enabling customer billing

The Truck Management system is built on highly scalable a three tier architecture ; the technology based on http and consumes very little bandwidth to enable access through hand held devices such as smartphones, iPad and Android tablets.

Supply chain logistics management software - Delhi, Mumbai, Bangalore

Destination Master

  • · Different destinations to be mentioned where the truck goes.
  • · Allows to add/edit/delete Destinations

Customer Master

  • · Master record of different Customers.
  • · Contact information and details of Customers
  • · Adding/Editing/Deleting Customer records to be made available only at the head office

User Master

  • · Master record of User details.
  • · Option to add/edit/delete Users.
  • · Alternative to be set for the user to create id and password.

Distance Matrix

  • · Master record for the distance covered from a particular branch.
  • · Option to Add/Edit/Delete destinations and the distances
  • · Option to add/Edit the trip allowance for drivers.
  • · Turnaround time to be defined for the destination.
  • · Different matrix for each branch.

Product master

  • · Master record for the products.
  • · Allows to Add/Edit/Delete products
  • · Unit of measurement of the product to be specified and made available at the head office

User Maintenance

  • · Master details of Users.
  • · User privileges rights to be given  to the Head Office.

Branch Master

  • · Master details of all the branches
  • · Right to Add/Edit/Delete branches to be given to the head office

 Employee Master

  • · Master details of all the employees.
  • · Right to Add/Edit/Delete employees to be given only at the Head Office
  • · Transactions

Customer Order

  • New customer order to be added.
  • Previous as well as customer wise orders to be displayed.
  • Separate color code for Scheduled, closed and pending orders

Truck Reporting

  • Reported trucks list to be shown.
  • Truck for a new trip to be selected from the reported trucks list.
  • Default driver and tanker attached to be displayed automatically for the truck selected.
  • Previous trip details for a selected truck to be displayed.
  • Maintenance and events history of a particular truck and driver to be added.
  • Truck fitness remarks to be specified.
  • To view the details of the services done for a particular truck.

Despatch Plan

  • New Despatch plan to be prepared for a particular day for a particular branch.
  • Despatch plans created at HO to be shared with the concerned branch.
  • An alternative to view the newly prepared despatch plans in the new arrivals portion at branches\
  • Quantity allotted from HO to be changed at the branch according to the availability of trucks.
  • Trucks to be allotted based on the despatch date from the list of reported trucks
  • Allotment of customer's truck to be taken care of in case of self collection
  • History of previous despatches to be shown based on the date
  • Pending despatches to be viewed in the pending list.
  • Separate despatch plan to be created for each product.
  • The printout of a despatch plan to be shown along with the allotted trucks

Release Order

  • New release order to be created after the truck allotment.
  • Despatch plan to be seen with color codes once the truck has been allotted.
  • Pending plans for previous and current day to be displayed.
  • Print out of the release order to be taken.
  • Trucks whose gross weight has been entered needs to be displayed in a different color.

Way Bill

  • Allows generating of waybill against the release order.
  • Waybill for the materials weighed in tonnes to be generated based on the weigh bridge readings.
  • Truck and the customer details to be generated automatically
  • Should allow entry of ullage reading on the basis of compartments for materials measured in liters.

Fuel Issue

  • The quantity of fuel issued for GNB trucks to be entered against waybill generated
  • Details regarding the trip to be displayed
  • Fuel approved for different destinations to be shown
  • Driver details for different destinations
  • Particular Waybill related information to be shown
  • Fuel issued waybill to be displayed in different color
  • Cost of AGO per litre to be recorded.

Fuel Requisition

  • New requisition for fuel to be created.
  • The type of requisition that is being processed needs to be selected
  • (Other Assets ,Trucks, AGO tank )
  • Each request to be approved by the concerned authority.
  • AGO request to be approved from the HO
  • Issue of fuel to be done against the request.
  • Allows to view the list of both previous as well as current requests
  • Approved request to be shown in different colors.

Despatch Sheet

  • New despatch sheet to be created
  • Way bills prepared for the current date to be listed
  • Particular waybill details to be listed
  • Odometer reading in the despatch sheet to be specified
  • The turnaround time and the additional fuel issued to be mentioned in a despatch sheet / truck.
  • Allows to view the list of previous despatch sheets.
  • Print out of the despatch sheet to be taken.

Despatch Approval

  • The list of way bills prepared for despatch to be shown.
  • A particular days despatch plan to be displayed
  • Approval of the waybill that is ready
  • Automatic validation by the system for the approval of measurements with the release order.
  • A confirmation box to be shown if the validation is incorrect.
  • Alternative to be provided to enter the weigh bridge reading for the materials

Gate Pass

  • Gate pass to be created and generated after the approval of a wabill.
  • Approved waybills to be listed.
  • Waybills for which gate pass has been generated needs to be displayed in different color.
  • Approval of gate pass with related information to be printed

Trip Closing

  • All the despatches for which the gate pass has been created needs to be displayed.
  • Details of the despatch to be viewed by clicking on a particular
  • Despatch from the list. ·
  • Mention of trips which did not happen to return during the preferred turnaround time.
  • Odometer reading for the return date and time to be specified.
  • Acknowledgement from the consignee to be mentioned.
  • Shortage in the quantity delivered to be specified.
  • Trip allowance of the driver for a particular trip to be mentioned.
  • A trip when it is closed needs to be specified.
  • Use of Stephanie and its odometer to be specified.
  • Shortage in the quantity to be shown.
  • Shortage quantity for AGO to be mentioned in liters and Bitumen in Tonnes.
  • Approval of the trip allowance for the drivers to be listed.
  • Total list approved for the trip to be displayed.
  • The list of denied trip allowance to be specified.
  • List of pending approvals to be shown.
  • Reason for the denial of a trip allowance to be mentioned.
  • Approved trip allowance to be displayed in different color.

Other Trips

  • Entry to be made for new trip other than consignment despatch.
  • Previous trip details to be shown.
  • Vehicle for a particular trip to be selected from the master data.
  • Default driver to be displayed automatically while selecting a vehicle.
  • Changes in the the default driver to be made as according to the availability.
  • Details about the fuel issued for a vehicle for a particular trip to be specified.
  • Odometer reading to be entered before the trip begins.
  • Entry to be made for the Odometer reading, its reporting date and time and time after a trip.
  • Kilometers covered to be displayed automatically for a particular trip.

Employee Salary Preparation

  • Salary preparation for all the employees including truck drivers
  • Pay slip columns to be added.
  • Category and department wise preparation of pay slip for the employees.
  • Pay slip details prepared for the previous month to be shown.
  • Details of advance and credit given to the employees to be displayed.
  • Advance/credits given to employees for the previous month to be specified.
  • To be able to take the print out details of Advance/Credits.
  • Employee default values to be added.
  • Duty locations of the employees to be included.
  • Allows salary reports of previous month's to be displayed.
  • Summary of salary statement to be taken.
  • Total list of employees to be mentioned
  • List of terminated employees to be specified.
  • Terminated employees to be displayed in different color.
  • Approval of trip allowance.
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